A lienholder must submit the following information to the Claims Administrator:
(a) Sufficient information to identify the Claimant who is alleged to owe the debt (such as the Claimant’s full name or business name, Social Security Number, Taxpayer Identification Number, Foreign Identification Number, Date of Birth, or Claimant ID);
(b) The amount of the debt owed; and
(c) Documentary proof that the Claimant owes a debt to the party asserting the Lien and there is a legal obligation to withhold payment. The documentary proof for each Lien type is:
(1) Attorney Liens: Written notice of an Attorney Lien provided to the Claims Administrator by one of the specified methods; a copy of the attorney’s retainer agreement signed by the Claimant; and, if the assertion includes costs in addition to fees, the attorney must give us the dollar amount of those costs.
(2) Child Support Liens: An individual Income Withholding Order, a Notice of Income Assignment, or a substantially similar document establishing the current child support debt.
(3) Tax Liens: A Notice of Levy, a Notice of Freeze, or a substantially similar document from the federal, state, or local tax agency establishing the current amount of the tax debt.
(4) Judgment Liens: A copy of a file-stamped final judgment against the Claimant entered in federal or state court establishing the debt under applicable federal or state law.
(5) UCC-1 Perfected Security Interest Liens: A copy of a security agreement signed by the Claimant in which the Claimant grants the lienholder a security interest in the Claimant’s general intangibles, payment intangibles, or the proceeds of a Fire Victim Trust Claim; and a copy of a UCC-1 Financing Statement with evidence of filing with the appropriate office.
The Claims Administrator reviews the information and sends the lienholder an email or a letter to acknowledge receipt of the assertion, confirm the lienholder’s contact information, and inform the lienholder if further information or documentation about the Lien is required.
To honor the Lien, the Claims Administrator must receive complete Claimant-identifying information and documentary proof before it begins processing an award. Failure to timely submit the information and documentation will result in the waiver of the lienholder’s right to assert a Lien against the award.